EXHIBITORS

General Information:

The Center for Urban and Industrial Pest Management at Purdue invites you to exhibit at the 90th Annual Pest Management Conference. Exhibitors are requested to make their displays as educational as possible so that they supplement the program. Exhibitors should anticipate 300+ visitors to their physical display during the conference. For questions about the Exhibitor Hall, please contact Karin Gillund at gillundk@purdue.edu.

Exhibition Schedule:

Exhibition Hall:

The Exhibition Hall for the 90th Purdue Pest Management Conference will be held in the Purdue Memorial Union North and South Ballrooms. Seating, staging, and food tables will be set in the North Ballroom and Exhibitor tables will be set in the South Ballroom. Guests in the South Ballroom will be able to hear remarks and awards from the stage in the North Ballroom through a PA system.

Fees:

Exhibitor Registration:

To register as an Exhibitor, please visit the conference registration website and select ‘Exhibitor’ when registering. We also have sponsorship opportunities available.

Display Location:

Purdue reserves the right to assign a specific exhibit location to each exhibitor. This assignment is based on sponsorship level, space available, size of free-standing displays, and electricity requirements. We reserve the right to relocate your exhibit if it infringes on other exhibitors’ space. Vendors with displays longer than 8’ but with a depth less than 6’ are encouraged to purchase multiple table spaces in the Exhibit Hall.

Display Info:

Each space includes one (1) 6-foot skirted table or 8 feet of floor space to accommodate free-standing displays. Please contact us with your specific power needs/electricity requests. We strongly encourage you to measure your exhibits prior to registration so that adequate space may be reserved for you. It is also recommended that your exhibit materials be insured against loss, theft, and/or damage.

Exhibitor Check-in at the Conference:

On Monday, January 12, 2026 between 8:00 a.m. and 4:00 p.m., all exhibitors must first report to the exhibitor registration area, located on the first floor of Stewart Center. At this time, you may pick up credentials and passes for the exhibit area. Exhibitor-specific name badges are required to be worn by all exhibitors; those not in possession of an authorized exhibitor name badge will not be permitted to work exhibits.

Shipments of Display Materials:

You may ship materials for exhibit purposes two (2) weeks prior to your arrival at the conference. To ensure timely delivery of your exhibit display, please ship your materials so that they are received at the university by JANUARY 5, 2026.

The label should be addressed as follows:

Purdue Conferences
C/O Rachel Mirkin – PEST
Stewart Center Room G32
128 Memorial Mall
West Lafayette, IN 47907-2034

*Please have your tracking number(s) available so our staff can locate your materials if they have not arrived at our location.

At the conclusion of the Exhibition, if you want your display cases or materials returned by Purdue University to your company or another location, please have your boxes taped and display cases ready for mailing. A shipping label with a complete mailing address should be affixed to each item (both inside and outside). FedEx and UPS are the only vendors authorized for on call return of materials from Purdue. A large wooden cart will be in the Exhibit Hall for you to put items on that you want picked up. UPS stipulates pick-up of ONLY Next Day Air orders – NO collect orders. Each company is responsible for payment for their shipping, regardless of vendor.

For additional shipping information:

Rachel Mirkin
1-866-515-0023
rmirkin@purdue.edu

Policy for Exhibiting at Purdue University:

Exhibits are acceptable in the Purdue Memorial Union under the following conditions:

1. Control

The Purdue Memorial Union retains control of its facilities at all times. Commercial exhibits are accepted at the request of conference sponsors so that exhibitors may display and explain their products and services. However, no sales or taking of orders is permitted in the building or on the Purdue campus. Prizes, samples, or other “give-away” items are to be distributed only as approved by the Memorial Union. Exhibits, posters, or signs advertising an individual may not be placed outside the exhibit room.

2. Handling

Exhibitors are responsible for all uncrating, crating, and other labor necessary in installing and removing exhibits. Installation and removal must be accomplished at the time specified by the Conference Coordinator, Conference Chairman, or the Memorial Union. The Memorial Union will cooperate in moving exhibit materials of reasonable size and weight from the loading dock to the exhibit room, and returning them to the loading dock during normal working hours, but the responsibility for such movement remains that of the exhibitor. Packages too bulky or too heavy to be handled by one man will not be handled by the Memorial Union, Entomology or Conferences staff.

3. Utilities and Lighting

One 110 volt 60-cycle AC outlet is available per exhibit. Unusual requirements for electrical current can usually be satisfied at the expense of the exhibitor provided sufficient notice is given. No water, air, or other utilities can be provided. Exhibitors should provide their own floodlights.

4. Care of Building and Equipment

The Purdue Memorial Union requires that buildings and equipment be treated with care. No nails, thumbtacks, screws, adhesives, masking tape, or adhesive tape of any kind are to be used on the building or university equipment. Exhibits, signs, posters, etc., must be free- standing or secured to stands to be provided by the exhibitor. The floor or the exhibit room must be protected against damage from heavy objects, liquids, or any other source of damage by the exhibitor. No piece of equipment will be accepted which has a total weight of over 500 pounds, unless approval has been received in advance. Special problems will be considered when a complete description is received.

5. Safety

Exhibits are not permitted in corridors, stairways or any other area where they present a safety or traffic problem. Any exhibit not contained within the ballrooms must be specifically approved in advance by the Union Director, who may establish display limits and conditions prerequisite to approval. Questions relating to fire hazards or traffic safety shall be referred to the Physical Plant Safety and Security Department. High risk materials or unsafe exhibits, for whatever reason, must be removed promptly upon request of the Union Director or authorized representative.

6. Liability

Purdue University and the Purdue Memorial Union will exercise reasonable care in providing normal security measures for the exhibit area but cannot and shall not accept responsibility for theft or damage to exhibits. If desired, guard service can be arranged at the expense of the exhibitor. The Exhibit Hall will be UNLOCKED throughout the day. Please do not leave personal items unattended.